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INVITATION TO BID FOR SUPPLY OF I.T. ITEMS, BRANDED FIELD JACKET AND FACE CAP

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  1. Introduction

The Institute of Human Virology, Nigeria (IHVN) is a leading local non-governmental organization implementing HIV/AIDS, Tuberculosis, Malaria, Research and non-communicable disease projects in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and those affected by these diseases.

  • Background        

The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.

  • Scope of Bid

Bidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.

  • Invitations to Bidding

IHVN is soliciting for interests from reputable bidders and organizations with relevant experience in carrying out services listed on our ITB during the project implementation period.

To be eligible to participate in the bidding process, interested organization are required to provide the following information:

  • Bids must be properly sealed;
  • Availability of a Company profile;
  • All Bidders must include copies of tax clearance certificates for the past three years i.e. 2018, 2019, 2020 & 2021 if readily available;
  • Availability of audited financial statements for the last 3 years i.e. 2018, 2019, 2020 & 2021 if readily available;
  • All bidders must provide evidence of at least two similar Jobs made in the past for IHVN or any other organizations;
  • All bidders must provide proof of registration with the Corporate Affairs Commission (CAC);
  • Bank Reference Letter;
  • All bidders must indicate their bid validity period. The bid validity period will be 90 days, starting from the date of deadline for submission of the bids.
  • Submission Requirements
  • All bids must be in ink or type written; submission in pencil will not be accepted;
  • Copies of the complete hard copies of technical and financial bids are to be submitted and marked separately in sealed envelopes must be sent via courier or hand delivered, in a sealed envelope or parcel to the following address: INSTITUTE OF HUMAN VIROLOGY, NIGERIA     IHVN Campus, 6th Floor, Cadastral Zone COO Plot 62, after BAZE University, Off CITEC Road, Abuja-NIGERIA. Attn: Procurement Unit;
  • Apart from hard copies, all quotations must also be submitted in Excel Format (Tables) and Word format (proposals) on a separate flash drives. Any quotation without soft copies (for technical and financial proposals) will not be evaluated. The flash drive should be passworded and the password shall be contained in the sealed financial bid envelope;
  • All quotations are inclusive of all associated cost for deliveries (loading and offloading, payment of levies etc);
  • Financial evaluation will be based on least cost selection;
  • Bidders must indicate their bids in the bid register before dropping it in our bid box;
  • All bidders must tender to the detail specification as these are sensitive commodities;
  • The corrected price is what will be considered as the bid price;
  • As time is of the essence, delivery of goods shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.
  • Bidders must attach a copy of the products catalogue of the bided items or get a sample ready for verification at the time of bid evaluation;
  • Bid must be in Company’s Letter head, duly signed and stamped by an authorized company representative;
  • All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria;
  • All Bids are to be submitted in the bid box at our head office on or before 07/07/2022 @10:00 am.

Notice:

  • Bids which must reach us within twenty (20) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.
  • We can only achieve our aims of long term success if you provide an outstanding service and quality products. To this end, IHVN shall reserve the right to terminate any contract midway or after delivery of services/goods either for non-performance or non-compliance with specification, delivery time and any other terms of the contract.
  • All interested bidders can download the BID document below.

7. The Bid and Bid Deadline:

  • Funding Agency                                   :GF PPM Grant
  • Bid Start Date/Time                             :19th July, 2022
  • Bid Deadline Date/Time                     :25th July, 2022

8. Communications during the BID Period

  • A prospective bidder requiring any clarification on technical, contractual or commercial matters may notify IHVN via email at the following address no later than 8 working days prior to the closing date for the submission of offers:

Email for submissions of all queries:  [email protected] 

(Use subject: RE- SUPPLY OF I.T. ITEMS, BRANDED FIELD JACKET AND FACE CAP UNDER GF PPM GRANT).

  • The Procurement Team at IHVN will respond in writing (via email only) to any request for clarification of the BID that it receives by the deadline indicated above. A consolidated document of IHVN’s response to all questions (including an explanation of the query but without identifying the source of enquiry) will be sent to all prospective bidders who have acknowledged the BID.

There shall be no individual presentation by or meeting with bidders until after the closing date. From the date of issue of this bid to the final selection, contact with IHVN officials concerning the bidding process shall not be permitted, other than through the submission of queries and/or through a possible presentation or meeting called for by IHVN, in accordance with the terms of this bid.

Download Attachment

Bid Document

Openings for the position of – Project Director, – Nutrition Specialist, – Logistics and Procurement Manager, – Monitoring and Evaluation Manager, – Finance and Administration Manager

Author admin Posted on

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer. IHVN provides prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

To support the Institute’s drive to increasing access and utilization of basic nutrition services for pregnant and lactating women, adolescent girls and children under five years of age, IHVN is sourcing for suitably qualified dynamic candidates to fill in the following positions:

PositionQualification
Project DirectorMaster’s Degree in a relevant field (e.g., Nutrition, Medicine, Sociology, MBA) At least 10 years of field experience managing development projects Experience managing projects with a focus on behavior change would be an asset Proven communication skills (oral and written) in English.
Nutrition SpecialistMaster’s Degree or equivalent in a Nutrition/Public Health with minimum of five years of post-Masters’ experience Experience in nutrition related issues with multi-sectoral teams in the country. Familiarity with analytical tools and ability to translate theoretical concepts into practical approaches for operational work Strong communication skills (oral and written) in English. Knowledge of other Nigerian languages will be an asset.
Logistics and Procurement ManagerMaster’s degree or equivalent in engineering, sciences, accounting with training in procurement, logistics and supply chain management  At least seven years’ experience in procurement planning and management in private sector/international organizations Strong credibility, integrity and efficiency in procurement of  health-sector goods and commodities Skilled in the use of ICT  tools for inventory, logistics and supply chain management Excellent communication skills (oral and written) in English
Monitoring and Evaluation ManagerMaster’s Degree in  relevant fields (Statistics, Economics, Demography ,  Anthropology, Development Planning or Social Work,  Epidemiology) At least five years of progressive experience of monitoring and evaluating  public health/nutrition or any large social sector programs Experience in the use of monitoring and evaluation techniques and methodologies including, conducting operations research, household surveys and qualitative assessments; data analysis, interpretation and reporting Proficient with analytical tools and software such as Stata, SPSS, MS Excel, etc.
Finance and Administration ManagerChartered Accountant with minimum 10 years of post-qualification experience At least seven years of experience in a bi-lateral or multi-lateral agency financed project in Nigeria (or an African country) Knowledge and expertise in project preparation, commercial negotiations, financial management, internal controls/systems development, accounting, auditing and reporting; Efficient in solving problems with sound judgement

Opening date: 23rd June, 2022
Closing date:  07th July, 2022

Method of Application

Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected] Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

COVID-19 LGA COORDINATOR, (COVAX LGA Coordinator)TB-LON 3 PROJECT (20)

Author admin Posted on

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The TB-LON 3 Project is a USAID-funded Award that is a revolutionary program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four result areas:

  1. Improved access to high-quality, person-centered TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
  2. Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
  3. TB disease transmission and progression reduced
  4. TB research and innovations accelerated with improved impact on program implementation.

The TB-LON 3 Award is implemented by a consortium with Institute of Human Virology Nigeria (IHVN) as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities.  USAID recently approved additional funding for this Award to scale up COVID-19 vaccination activities in 2 States.

Job Title: COVID-19 LGA COORDINATOR,  (COVAX LGA Coordinator)TB-LON 3 PROJECT (20)
Department: Office of the CEO                     
Job Location: Lagos & Oyo States
Reports to: COVAX State Coordinator, TB-LON 3 Project

Opening Date:       17th June 2022
Closing Date:          01st July 2022

Job Summary:

The COVAX LGA Monitor will support and ensure widespread and equitable access to and delivery of safe and effective COVID-19 vaccinations to unvaccinated individuals at community and facility levels in the LGA.  S/He would also strategically support the integration of COVAX vaccination activities into PHCs routine immunization programs in the assigned LGA.

Roles and responsibilities:

  1. Check and maintain the implementation process of TB-LON 3 COVAX immunization activities in the LGA.
  1. Support capacity building of LGA healthcare workers on RCCE to integrate COVID risk communication and vaccine promotion messages into existing service provisions in the PHCs and outreach programs.
  2. Facilitate orientation of engaged LON 3 TB Response partners on vaccine hesitancy, COVID-19 misconceptions; and support integration of COVAX vaccination into TB screening at facility and community level.
  3. Provide technical assistance for LGA COVAX vaccination outreach activities, facility based vaccination activities and house to house visits.
  4. Support the integration of TB screening into all COVAX vaccination activities in the LGA – facility and community level.
  5. Ensure proper documentation of COVAX activities, spot checking of COVAX documentation tools and timely reporting of COVAX activities data.
  6. Document COVAX activities and produce weekly reports on COVAX activities in the LGA and report challenges to COVAX State Coordinator where necessary.
  7. Any other duties as assigned by the State Coordinator.

Minimum Requirements

  • Minimum of a degree in health, social sciences or humanities  
  • Good knowledge of COVID-19 epidemiology and vaccination program.
  • At least two years of professional experience working in public health or vaccination programs.
  • Experience in working at the grass root.
  • Very good knowledge of MS word, excel, power point etc.
  • Excellent oral and written communication skills in English and Yoruba

Skills and Abilities: 

  • Strong ability to engage people, organize activities and conduct community events.
  • Excellent oral and written communication skills in English and Yoruba
  • Ability to multi task and work under pressure to meet strict deadlines. 
  • Innovative, proactive and self-motivated  

Method of Application

Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

COVID-19 VACCINATION STATE COORDINATOR, (COVAX State Coordinator)TB-LON 3 PROJECT (2)

Author admin Posted on

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The TB-LON 3 Project is a USAID-funded Award that is a revolutionary program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four result areas:

  1. Improved access to high-quality, person-centered TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
  2. Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
  3. TB disease transmission and progression reduced
  4. TB research and innovations accelerated with improved impact on program implementation.

The TB-LON 3 Award is implemented by a consortium with Institute of Human Virology Nigeria (IHVN) as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities.  USAID recently approved additional funding for this Award to scale up COVID-19 vaccination activities in 2 States.

Job Title: COVID-19 VACCINATION STATE COORDINATOR,  (COVAX State Coordinator)TB-LON 3 PROJECT (2)
Department: Office of the CEO                     
Job Location: Lagos and Oyo States
Reports to: COVAX Manager, TB-LON 3 Project

Opening Date:       17th June 2022
Closing Date:          01st July 2022

Job Summary:

The COVAX State Coordinator will address the challenges posed by vaccine hesitancy, and lead the implementation of strategies to rapidly scale-up COVID-19 vaccination in the State. S/He would also strategically support the State Immunization Programs to integrate COVAX vaccination activities into routine immunization programs.


Roles and responsibilities:

  1. Coordinate the implementation of TB-LON 3 COVID-19 immunization scale-up activities in the State.
  1. Coordinate the engagement, involvement and linkages of key partners in the State & LGAs to participate in COVAX program.
  2. Facilitate state COVID 19 vaccination situation assessment exercise and support the State/LGA team to develop COVAX activity plan.
  3. Coordinate the implementation of COVAX activity plan in all the engaged LGAs in the State.
  4. Support the State in capacity building of healthcare workers on RCCE to integrate COVID risk communication and vaccine promotion messages into facility service provisions in the state.
  5. Represent TB LON 3 on relevant COVID-19 committees and technical working groups in the state.
  6. Support TB LON 3 state SI Coordinator to verify COVAX data; and appropriately use data for program review to improve quality and increase performance.
  7. Supervise TB LON 3 LGA COVAX monitors in the state.
  8. Collate LGA reports on COVAX activities and produce periodic reports on COVAX implementation in the state.
  9. Any other duties as assigned by COVAX Manager or TB LON 3 Management

Minimum Requirements

  • Minimum of a degree in medical, health or social sciences. Master’s degree in public health(MPH) will be an added advantage.
  • Sound knowledge of COVID-19 epidemiology and vaccination program.
  • At least three years of professional experience working in public health or vaccination programs.
  • Experience in working with key state health stakeholders.
  • Experience with USAID or any other donor will be an advantage.
  • Excellent oral and written communication skills in English as well as presentation skills, with proven experience in analyzing data and developing PowerPoint presentations and other reports.

Skills and Abilities: 

  • Strong coordination, planning, networking and supervisory skills.
  • Excellent oral and written communication skills in English as well as presentation skills, with proven experience in analyzing data and developing PowerPoint presentations and other reports.
  • Ability to work under pressure to meet strict deadlines. 
  • Innovative, proactive and self-motivated  

Method of Application

Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected] Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

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